Lesson 10 of 19
Check data and suppliers
Check whether information and supplier claims support the proposed task. Record what is known, what remains unproved and who will check it.
This lesson concerns artificial intelligence (AI) governance: how your organisation assigns responsibility, checks AI use and records decisions and follow-up. AI Governance keeps these records; it does not operate the external AI tool for you.
At the end of this lesson
- Describe permitted information and data-quality questions.
- Distinguish supplier claims from reviewed evidence.
- Assign unresolved checks without inventing findings.
Before you begin
This lesson is for data owners, procurement staff and use-case owners. You can read and complete the paper activity without an account.
For optional workplace practice, identify the proposed task, information boundary and supplier questions. Have current permission to edit the relevant review. If access is blocked, record your proposed response in your notes and ask the responsible administrator to check access.
Key ideas
Information quality, permitted access, supplier claim, contractual information and effective settings are separate matters.
Follow these steps
1. Find both reviews
Open Tools and activities and the relevant Data Quality Checklist and Questions to ask AI suppliers records. Use the intended use case for both.
Check the result: You have separate places for information-quality and supplier questions.
2. Define the information boundary
Describe required information, source, permitted users and purpose. State exclusions and unresolved access questions. A supplier brochure does not establish the organisation’s actual settings.
Check the result: The permitted boundary and unknowns are explicit.
3. Review data quality
Record known findings and gaps against the checklist. Consider whether information is suitable, current and complete for this task. Link each finding to its source.
Check the result: A reader can distinguish a known quality problem from an unanswered question.
4. Examine a supplier claim
Record the claim, its source and the relevant evidence. Separate a customer statement, supplier material and independently verified evidence. A chosen information-state label alone is not proof.
Check the result: The review shows what supports the claim and what remains to be checked.
5. Assign unresolved checks
Name the required check, appropriate owner and review gate in the supported evidence-request fields. Do not mark a review effective merely because a file has arrived.
Check the result: The next action has a result that another person can examine.
6. Save and verify
Save the draft and follow the review’s supported confirmation path when ready. Reopen the record and its evidence links.
Check the result: Findings, sources and unresolved questions remain visible. A later Technology and data assessment report is not this review form.
Practise
Paper activity — fictional information
'A supplier says its service is secure. The team has a product brochure but no relevant contract details or checked configuration.' State what is known, what is unverified and one useful next evidence request.
Write your response in your own notes before opening the answer. You do not need to sign in, change records or run an assessment.
Check your understanding
Does the brochure establish that the proposed information boundary is enforced?
Check your answer
No. It is a supplier claim/source. Request relevant contractual and settings information and define a permitted verification check with a responsible reviewer. Reread steps 4–5 if marketing wording is treated as a passed test.
For the activity, identify what information is permitted, preserve the supplier claim as a claim and assign the missing verification to an appropriate person. A documented promise is not proof of effective settings.
Check your work
- Permitted information is described.
- Claims and verification are separate.
- Gaps have owners and specific next checks.
Continue learning
Optional worked examples
Sources
These National AI Centre resources inform the lesson. This course does not imply Australian Government endorsement.