The situation
A limited test is proposed, but the decision is not yet approved and several conditions remain open.
Lesson 11 of 12 · 6-minute lesson
Manage decisions and follow-up
Manage conditions until evidence is reviewed and respond when circumstances change.
For: Accountable executives, action owners and reviewers
This lesson uses National AI Centre guidance: Guidance for AI adoption: foundations, Guidance for AI adoption: implementation guidance.
The problem
A decision report creates false confidence if its conditions disappear into meeting notes or email.
The choice
Maya assigns each action, states the required evidence and sets the next review trigger.
What you will learn
By the end of this lesson
- Keep the decision clearly limited.
- Submit and review evidence needed to close actions.
- Respond to time, concerns and significant changes.
The pivotal moments
What changes—and why it matters
Moment 1
Keep the proposal clearly limited
What the person does
Maya records the proposed limited test separately from live use.
What the workspace records
The proposal keeps the reasons, uncertainty and conditions.
Notice
An unapproved proposal cannot be treated as permission to test.
Why it matters
Everyone can see what is proposed and what remains unapproved.
Moment 2
State the evidence needed
What the person does
Each owner sees the action and what a reviewer must see.
What the workspace records
The action links to its condition and required evidence.
Notice
Marking a task done does not prove that a control works.
Why it matters
Owners know what is needed before an action can close.
Moment 3
Respond to significant change
What the person does
Maya schedules a review and records other triggers.
What the workspace records
An incident, new purpose, different supplier or new type of data can reopen the review.
Notice
A file alone cannot close a condition.
Why it matters
Governance stays active as the proposal moves through approval and testing.
Official guidance used in this lesson
Check the published guidance
National AI Centre
Guidance for AI adoption: foundations
Provides core actions for organisations beginning responsible AI governance.
Last checked 30 September 2026
National AI Centre
Guidance for AI adoption: implementation guidance
Provides operational detail for more established governance work.
Last checked 30 September 2026
The complication
The difficult part stays visible
Completing an action and demonstrating that its control works are different claims.
The outcome
The proposed decision, conditions, actions, evidence and review stay connected to the use case while approval remains outstanding.
Check your understanding
When can a condition close?
Show the answer
After the required evidence is submitted and an authorised reviewer accepts it—not when a task is merely marked complete.
Key points
Remember these three things
- Keep the decision clearly limited.
- Require reviewed evidence before an action closes.
- Revisit the AI use case when circumstances change.
What happens next